Companies are receiving in the mail apparently legitimate “Corporate Records Services This is a form of.” scam that has resurfaced. In this non-official communications, businesses receive an official-looking form called the “Annual Records Solicitation Form” from the apparently real “New York Council for Corporations.” Although this document looks like an official government form, the New York Council for Corporations is not a government agency nor is it an authorized entity.
The companies responsible for mailing this form are soliciting businesses to maintain a record of corporate shareholders and directors on behalf of the company for $150. However, this is a fraudulent request. These companies are not filing or otherwise satisfying any New York corporate requirements. If a business answer to these companies, or otherwise send information or money, the company risks disclosing private information and being the target of more scams. Considering that many entrepreneurs and small businesses could mistakenly regard the communications sent by these private companies as legit, it is advised that recipients disregard this deceptive notice as it is not from the State of New York. New York corporations are not required by law to file corporate records.
Finally, it is worth explaining that legitimate notices and mailings to New York corporations are issued from the Department of State Division of Corporations only communicates by mail to the registered agent at the registered office address on record. If you receive an official-looking document, please review it carefully and read the small print. If you are not sure, please contact the Department of State Division of Corporations at (518) 473-2492. You can also contact our office. We are here to help!